Monday, May 12, 2008

Donor Relations Coordinator, Washington & Jefferson College - Washington, PA

Posted: 5/12/08

POSITION TITLE:  Donor Relations Coordinator
STATUS:  Full Time, Exempt
LOCATION:  Development

POSITION SUMMARY:
The Donor Relations Officer is responsible for overseeing and coordinating donor stewardship, gift agreements, donor recognition and various special events.  This position will work closely with all members of the development and alumni staff as well as members of the College administration, faculty, alumni and volunteers.  Reporting to the Director of Development and Planned Giving, this position is part of the College Advancement office which is an integral part of a goal-oriented, detail-focused and collaborative college environment dedicated to its alumni and students.

RESPONSIBILITIES INCLUDE:

• Implement and manage a comprehensive donor stewardship program with particular focus on major and planned gifts
• Provide internal coordination of all new gift agreements, including, but not limited to, endowment agreements, pledge agreements and charitable gift annuities; interact with legal counsel, business office and other areas as needed
• Maintain departmental records related to permanent endowments, planned gifts and other gift contracts
• Work with advancement information systems and gift processing staff to insure pledge reminders, special acknowledgements and payments are sent in a timely fashion
• Determine and communicate endowment status and award activity to donors in a timely and effective manner as part of comprehensive stewardship program
• Manage and coordinate donor/prospect campus visits as needed in conjunction with development staff, president’s office and faculty
• Manage annual events such as Entrepreneurial Leadership Dinner, Waltersdorf Awards and other events as assigned
• Work with development staff to initiate and manage various special donor cultivation and stewardship activities, as part of overall stewardship program
• Work with development and administration to coordinate recognition and activities related to Science Initiative and other capital projects
• Attend conferences and professional development workshops as appropriate
• Other duties as assigned

QUALIFICATIONS:

• Bachelor’s degree required or equivalent experience
• Minimum of 3 years successful experience in event management, development/fundraising, donor services, and/or public relations
• Ability to work well under pressure and with multiple, sometimes inflexible deadlines
• Demonstrated skills in clear and effective communication, both written and verbal
• Well-organized; strong attention to detail; creative problem-solving
• Proven administrative skills; ability to be efficient and work independently while also being able to collaborate effectively in a group setting
• Ability to develop positive working relationships with colleagues, key campus contacts and external constituents
• Strong computer skills
• Ability to work occasional nights and weekends as required
• Previous experience in non-profit setting or higher education desirable

Physical Demands:
The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the colleague is required to sit for long periods at a time; type using a computer keyboard; visually read information off of a computer monitor; talk, hear, and orally communicate information over the telephone.   Specific vision abilities required by the job include close vision and color vision and the ability to adjust focus.

Work Environment:
Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee could be exposed to outdoor weather conditions prevalent at the time.  The noise level in the work environment may vary from light to moderate depending on the location.

ADDITIONAL CRITERIA:
Available for work on occasional weekends and evenings.

CRITERIA FOR PERFORMANCE EVALUATION:
Performance evaluation will be based on the abilities in meeting the criteria outlined herein.

POSITION REPORTS TO:  Director of Development and Planned Giving

JOB DESCRIPTION STATUS:
The duties and responsibilities listed in this job description are illustrative ones anticipated for this position.  Other duties and responsibilities may be assigned as required.  Washington & Jefferson College reserves the right to amend or change this job description to meet the needs of its programs.  This job description and any attachments do not constitute or represent a contract.

TO APPLY: Please send resume with cover letter and three professional references to: hr@washjeff.edu.

Washington & Jefferson College is committed to increasing diversity in our community and actively pursues individuals from all backgrounds. Additionally, W&J College complies with all applicable federal, state and local laws and provides equal opportunity in all educational programs and activities, admission of students and conditions of employment for all qualified individuals regardless of race, color, sex, religion, age, disability, sexual orientation, or national origin.

Please mention that you heard about this opportunity from Dewey & Kaye Jobs Watch in your cover letter when applying for this position.

Copyright © 2008, Dewey & Kaye, a McCrory & McDowell Company
One Riverfront Center, 20 Stanwix Street, Pittsburgh, PA 15222 - www.deweykaye.com