Friday, July 11, 2008

Operations Manager, Craigslist Foundation - San Francisco, CA

Posted: 7/11/08

Position Overview:

Are you a can-do, multi-tasking, operationally-oriented person with an interest in supporting the foundational backbone of a small but bustling entrepreneurial nonprofit? Do you have the flexibility to work with people at any professional level? Do you have the maturity and discretion to deal with sensitive HR tasks as well as the gumption to take on the toughest facilities or tech support challenges? If so, you might be the Operations Manager that Craigslist Foundation is looking for.

In this role your mission will be to oversee and manage human resources and internal operational tasks for a six-person (and growing) staff, including finance & accounting, legal, benefits, payroll, staffing, operations, facilities, IT and special projects.

The bulk of the position will require you to create and manage organizational systems and processes that support the administrative and technical structure of the organization, the Executive Director, and the staff.

You will have a better chance at success if you possess some or all of these attributes:
- general bookkeeping & accounting experience
- an inherent need and ability to organize and stay organized
- great at building work-flow systems
- excel at managing up, as well as down
- 'greening' experience, or a strong interest in building it
- a heartfelt connection to/interest in mission-based organizations
- general operations experience ( i.e. facilities, legal, etc.)
- tech (IT) support skills

Key Responsibilities:

Finance & Accounting

• Oversee accounts payable and accounts receivable, including managing the relationship with our bookkeeping firm Operations
• Create and manage organization-wide systems & processes
• Manage office functions: receiving and distributing mail, ordering office supplies, administrative filing, reception, phone messages, organizational email accounts
• Secure and maintain furnishings and supplies
• Manage facilities and relationship with property manager and building maintenance staff
• Keep Standard Operating Procedures document up-to-date
• Oversee greening of office operations
• Coordinate reviews of pertinent material with our legal partners
  

  HR & Benefits

• Manage relationship with our outsourced human resources and benefits provider
• Oversee payroll and 401K contributions
• Work with Executive Director and team in hiring staff, contractors, interns, and vendors
• Administrate staff and contractor paperwork, including I-9's, benefits & payroll set up, W-9's, and contracts
  

  IT

• Oversee IT support: contracts, purchasing and maintenance of phone system, DSL computer hardware & software, fax, printers, and all other office equipment
• Oversee weekly hard drive backups for all staff, or implement a system t
• automate this
• Manage external IT resources (sys admin, vendors, etc.)

TO APPLY: Please email a résumé and thoughtful cover letter, outlining how your skills and experience meet the qualifications of the position and stating how you heard about the opportunity, to staff@craigslistfoundation.org, subject line “Operations Manager.” Applications will be reviewed on a rolling basis.

Craigslist Foundation is an Equal Employment Opportunity/Affirmative Action Employer and is committed to representing the diverse community we serve. We provide a generous benefits package, flexible work environment, and laughter all day long.

Please mention that you heard about this opportunity from Dewey & Kaye Jobs Watch in your cover letter when applying for this position.

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