Friday, August 20, 2010

Annual Fund and Administrative Coordinator, Urban League of Greater Pittsburgh - Pittsburgh, PA

Posted: 8/20/10

Department:  Administration
Job Title:        Annual Fund and Administrative Coordinator - Development & External Relations  
Reports to:     Vice President of Development and External Relations

Note:  The Urban League of Greater Pittsburgh will consider qualified applicants without regard to race, national or ethnic origin, religion, sex, color, or handicap.

Basic Function: 
The Urban League of Greater Pittsburgh’s Development & External Relations Department seeks an Annual Fund and Administrative Coordinator who will actively contribute to the success of our fundraising and marketing goals. This position provides clerical support, project-based assistance and data entry for the Development and External Relations department; serves as first point of contact for all department inquiries, directing both internal and external customers to appropriate staff for a timely response; provides staff support for special events, related Board Committee meetings, and others as needed, including scheduling, preparing agenda and related materials and taking meeting notes, and manages day-to-day activities of the Urban League’s annual giving program including execution of direct mail, phone and electronic solicitations through targeted segmentation to achieve set annual goals for dollars and donors. 
Under the supervision of the Vice President of Development and External Relations, and  following guidelines established by the Development and Events Manager, the Annual Fund and Administrative Coordinator is responsible for daily gift processing and donor acknowledgement of all charitable gifts and fundraising income, including donor and gift reports, reconciliation with financial accounting office on a daily, weekly and monthly basis, maintaining and expanding prospect and donor database and constituent files; and tracking direct mail campaigns; preparing monthly media reports; updating and maintaining departmental files. He/she prepares flyers and other routine communication pieces, maintains webpage on a daily basis, assists in the preparation of more complex publications, monitors and communicates deadlines and schedules to staff involved in development and external relations activities, recommends systems solutions to improve database capabilities and annual giving services, applies knowledge of department workflow and operations, and consistently identifies areas for improvement,  and attends and participates in events,  including some evenings and weekends; and performs other tasks as assigned.

Qualifications:

• Excellent organizational skills with attention to detail required;
• Strong computer skills including Excel, Word (particularly mail merge processes), Outlook, Microsoft Publisher to create flyers and documents, database management and manipulation;
• Good writing skills and business etiquette needed;
• Strong work ethic and high degree of self-motivation;
• Must work as an effective team member and represent the Urban League of Greater Pittsburgh in a professional and personable manner

Education:  Minimum of Associate’s Degree with three to five years of relevant experience, demonstrating progressively increasing responsibility. 


Knowledge and Skills:

• Excellent written and verbal communications skills.
• Great respect for the importance of accuracy in detail.
• Excellent typing and data entry skills.
• Strong interpersonal skills coupled with the ability to build and maintain effective and collaborative working relationships with diverse populations.
• Ability to manage multiple projects and respond rapidly and flexibly to changing priorities.
• Familiarity with Raiser’s Edge fundraising software preferred.
• Website content management experience a plus.

Applicant must:

• Have a valid driver’s license.
• Be in good health.

TO APPLY:  Submit cover letter, resume and three work-related letters of reference to:
Mary Kay Dietrich
Vice President of Development and External Relations
Urban League of Greater Pittsburgh
610 Wood Street, 4th Floor
Pittsburgh, PA 15222-2222
412-227-4158 (phone)
mkdietrich@ulpgh.org

Please mention that you heard about this opportunity from Dewey & Kaye Jobs Watch in your cover letter when applying for this position.

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