Thursday, February 4, 2010

Administrative Assistant, Three Rivers Workforce Investment Board - Pittsburgh, PA

Posted: 2/4/10

Position:      Administrative Assistant
Location:      425 Sixth Ave, Suite 650, Pittsburgh, PA 15219
Reports To:   Director of Projects and Operations
Salary Range:    $25,000-$35,000 depending on experience

Summary

Administrative Assistant works closely with the Three Rivers Workforce Investment Board (TRWIB) staff performing a number of administrative, technical and analytical tasks in order to support the day-to-day functioning of the organization.

Essential Duties and Responsibilities

• Assist with all administrative support functions of the office, including but not limited to:
• Screening incoming telephone calls
• Preparing correspondence and mail merge
• Greeting visitors and alerting staff to their presence
• Opening, date stamping, and sorting all incoming mail, except mail marked  confidential
• Scheduling internal and external meetings and coordinate meeting logistics

• Board Assistance:
• Establish and maintain Board files
• Post legal notices for Board meetings
• Generate and maintain Board meeting minutes
• Coordinate quarterly Board meetings
• Organize and collect data for Briefing Book.  Coordinate printing and mailing of books to board members and guests.

• Provide administrative support to the Chief Executive Officer as needed. 

• Maintain all office supplies, inventory, and re-ordering

• Work with other Administrative Assistant(s) to ensure that the needs of all staff are being met and the organization is running smoothly

• Other duties as assigned

      
Required Knowledge, Skills and Abilities

• Thorough knowledge and understanding of all Microsoft Office software, including Word, Excel, Powerpoint, Publisher, and Access
• Knowledge of office administration.
• Knowledge of general office equipment (computers, calculators, fax, copier, typewriter, shredder).
• Strong organizational skills and the ability to multi-task
• Ability to be detail-oriented
• Ability to work independently and prioritize work load
• Ability to work confidentially and with discretion
• Ability to type documents such as meeting minutes, letters, and other public papers quickly and accurately
• This job requires a motivated self-starter who can work both independently and in a team environment
• Excellent oral and written communication skills with the ability to interact with all levels of clientele.
• Ability to respond to routine and non routine correspondence, inquiries, requests and phone calls.

Education/Experience Requirements
Bachelor’s degree in a business related field, plus two to three years of related office experience required or Associate’s degree in a business related field or equivalent, plus at least three to five years of related office experience.

TO APPLY:  Please send a resume, cover letter, salary requirements, and three references to Audrey Bode at abode@trwib.org. All applications must be complete and received by February 19, 2010. No phone calls please.

TRWIB provides equal opportunity in employment for all qualified persons regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, or veteran status. TRWIB, Inc. is an EEO employer.

Please mention that you heard about this opportunity from Dewey & Kaye Jobs Watch in your cover letter when applying for this position.

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