Friday, October 21, 2011

Database/Financial Reporting/Administrative Associate, McGuire Memorial Foundation - New Brighton, PA

Posted: 10/21/11

Title:
Database/Financial Reporting/Administrative Associate

Dual Responsibilities                                                               
This full-time position serves the McGuire Memorial Foundation and the Business Office of McGuire Memorial – a not for profit human service organization of Western Pennsylvania.

Qualifications:

• Prefer an individual with at least an Associate Degree in accounting.
• Ability to maximize use of Financial Edge application of Blackbaud’s Raisers Edge program.
• Prefer an individual with experience in working with a fundraising department of a not for profit organization.
• Proven ability to learn and master data/financial management software applications quickly and accurately.
• Proven/accurate accounting/bookkeeping experience.
• Excellent communication and organizational abilities.
• Strong Microsoft Office, spreadsheet, and database skills.
• Ability to work independently and collaboratively.
• Proven ability to plan, coordinate, and implement multiple projects simultaneously under tight deadlines (and do so accurately).

Duties and Responsibilities (included but not limited to):

Business Department Responsibilities (32% of work responsibilities)

• Assisting Accounts Payable function of the Business Department.

Development/Fundraising Responsibilities (68% of work responsibilities)

• Serving as chief resource person regarding financial functions and activity of the department and all related software applications.
• Management of accounting functions of the department (AR/AP, monthly journal entries, monthly bank reconciliations, monthly financial reports with variance explanations).
• Monitoring of income and use of all temporarily restricted, permanently restricted and all of available funds and creating reports upon request.
• Providing oversight and maximizing the utilization of the Financial Edge application.
• Tracking of expenditures of donor and board restricted gifts and grants – and creating reports as required by various granting agencies and organizations.
• Tracking of income and expenses for the operation of every fundraising event/activity/initiative to determine net/return on investment.
• Enhancing data collection and constituent coding/record-keeping.
• Building reports and running queries to provide financial/data support for all of the fundraising programs/initiatives/events of the department.
• Assisting department staff in tracking, coding, and entering information pertaining to events and campaigns.
•  Ensuring the integrity of the database.
• Maintaining inventory of supplies required for the operation of the department as well as maintaining an organized space of all other supplies/materials/etc. of the department.
• Ensuring that internal controls for proper audit trail and coordinating annual audit process with auditing firm.
• Managing the insurance needs of the department.
• Administering and reconciling petty cash of the department.
• Assisting in the processing of ticket sales related to fund raising events.
• Ensuring accurate and timely filing of state registrations, United Way, games of chance, and all other filings as required.
• Ensuring availability for special events of the department.
• Establishing and updating policies and procedures to support the function/utilization of the Financial Edge application.
• Participating in the process of creating the annual budget for the department.
• Establishing a process in collaboration with appropriate departments within the parent organization to track and monitor use of grants/awards and anticipated outcomes.
• Assisting in gift entry, gift processing, and gift acknowledgement to ensure that all cash gifts, stock donations, pledges/pledge payments, annual gift tax receipts, and online donations are accurately recorded in the data base in a timely fashion and reconciled with financial reports.
• Assisting in fulfilling data requests for mailings, invitations, and other activities of the department.
• Assisting department staff in tracking, coding, and entering information pertaining to events and campaigns.
• Performs other duties as required by the department.

McGuire Memorial is a co-sponsored ministry of the Felician Sisters of North America, Our Lady of Hope Province and the Diocese of Pittsburgh.  Forming a joy-filled community of Christian believers, McGuire Memorial is committed to providing comprehensive serves to people with mental and physical disabilities that may include complex medical conditions and offers supportive services to their families and caregivers.

The McGuire Memorial Foundation was established in 1992 as a not for profit organization as a qualified 501(c) 3 organization with its own board of directors and bylaws.  The McGuire Memorial Foundation is a charitable organization that provides children and adults with disabilities the resources they need to achieve a fullness of life and reach their full potential.

TO APPLY: 

Individuals interested in this position should mail their resume, cover letter, and contact information for at least two references to: The McGuire Memorial Foundation, P.O. Box 48, New Brighton, PA 15066. Please mention Dewey & Kaye.

Please mention that you heard about this opportunity from Dewey & Kaye Jobs Watch in your cover letter when applying for this position.

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