Administrative Coordinator, Magee-Womens Research Institute and Foundation - Pittsburgh, PA

Job Summary

Magee-Womens Research Institute and Foundation, in conjunction with Magee-Womens Hospital of UPMC, is hiring a Full-Time Administrative Coordinator to support the Foundation Board of Directors and Research Administration for its Oakland location. This position will work standard daylight hours with the need for flexibility to assist with board meetings and Foundation events.

Responsibilities

~Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments)
~Assists in recruiting, hiring, training, and evaluating the performance of employees
~Performs all responsibilities of an Administrative Assistant Sr
~Plans conferences for department and department head
~Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)
~Develops reports for executive or department
~Analyzes complex information requests and determines complex trends
~Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and will draft more material based on initial ideas)
~Reviews administrative procedures and operating practices and makes recommendations to increase efficiency
~Supports the Foundation in multiple aspects

Basic Qualifications

~High school diploma or equivalent
~5 years experience in an increasingly responsible administrative support role
~Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software
~Ability to use applicable MS Suite products
~Advanced knowledge of business processes and procedures
~Working knowledge of accounting and financial principles and functions
~Ability to analyze data
~Ability to use discretion and independent judgment