Wednesday, June 13, 2012

Associate Director, Meetings and Exhibits, American Association for Cancer Research - Philadelphia, PA

Posted: 6/13/12

Reports to:  Director of Meetings and Exhibits
Department:  Meetings and Exhibits
Employment Status:  Full-time/Exempt           

Position Description and Responsibilities

• Planning, implementation and managing of all meeting functions
• Manages on-site logistics at meetings, conferences and workshops both international and domestic
• Solicits and secures proposals from potential sites; personally visits, inspects and analyzes the properties, and makes recommendations to the director
• Coordinates the execution of all conference meetings and workshops, including financial, administrative, staff, production, hotel, exhibition, promotion and registration arrangements
• Serves as staff liaison with director developing agendas, materials and meeting minutes
• Schedules programs with hotels as assigned by director, making initial arrangements for function rooms and guest rooms and following up on setups, staging, food and beverage functions and other physical arrangements
• Coordinates and communicates with speakers on logistics, housing, audiovisual requirements and handouts
• Prepares written reports on each program managed on site regarding hotel efficiency, programs, etc.
• Coordinates and contracts other related services including but not limited to entertainment, audio-visual services and general service contractors and catering
• Manages other functions pertaining to group activities as they arise - special receptions, banquets and meetings not held in conjunction with the Annual Meeting
• Advises and assists in development of program, budgets and supervises expenditures, as related to all AACR meetings, conferences and workshop activities
• Works with director to coordinate the activity of the Program Advisory Committee
• Plans, contracts and coordinates all arrangements for the past president/Board of Directors dinner/VIP events held in conjunction with Annual Meeting
• Supervises and provides oversight of the exhibition management contract sales and logistical arrangements
• Supervises the management of the department’s registration process
• Manages and supervises departmental staff, especially in the director’s absence
• 35 percent travel required

Position Requirements

• Bachelor’s degree with a preference for a master’s degree
• CMP or CEM a plus
• Ten years of meetings and/or exhibit management experience
• Five years of experience as a senior-level meetings professional
• Medical or scientific association experience helpful
• Non-profit experience or medical meeting background a plus
• Excellent verbal, written and interpersonal skills
• Knowledge of policies and procedures pertaining to meetings and exhibition management
• Knowledge of the meeting and exhibits industry as well as current trends within the industry
• Microsoft programs

TO APPLY: 

Please submit your cover letter and resume (including salary history) to:
Human Resources
P.O. Box 40138
Philadelphia, PA 19106
Email: humanresources@aacr.org
Fax: (215) 440-1045
Equal Opportunity Employer

Please mention that you heard about this opportunity from Vantagen's Jobs Watch/Mosaic in your cover letter when applying for this position.

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